KENYA DOCUMENTS – EXPORT

SHIPPING DOCUMENTS

In addition to the customs declaration, which is traditionally required for all consignments (except for the European Union, consignments destined for Kenya must be accompanied by the following documents.
For more information, please write to CRISTEF@CRISTEF.IT

A) Commercial invoice
Presented in triplicate and drafted in English

B) Document EUR.1
Following an interim partnership agreement between Kenya and the EU, customs services may request an EUR.1 document when importing products and, in particular, when they are incorporated into the manufacture of a local product and re – EU.
Shipment less than 6,000 Euros or made by an accredited exporter may give rise to a declaration (such as EUR1, when incorporated in the manufacture of a local product and re-exported to the EU). This must be done on an invoice, delivery voucher or other commercial document that describes the product sufficiently detailed to be identified.
  
The statement is as follows:
  
The exporter of the products covered by this document (customs authorization number …) declares that, unless expressly stated otherwise, these products have a preferential origin …. (Place and date) …. (signature of the exporter And the full name of the petitioner).

C) Certificate of origin
For products of Community origin which can not benefit from an EUR.1 document and for non-Community products, a Certificate of Origin, as well as food, may be required, which must be drawn up on the Community form.
  
D) Phytosanitary certificate
Necessary for fruit, vegetables, seeds.

E) Health certificate for meat
Necessary for meat.
Because of the risk of contamination of the “mad cow” disease, a number of countries have decided to suspend imports of meat and derived products from the countries of Europe.
Kenya is open to live birds and beef embryos.
As the ever-evolving list is suggested, contact your importer directly.

E) Certificate of free sale of cosmetics
Based on the information provided by the exporter, it certifies that the products shipped comply with the Italian law and free and current sales on the national territory.
  
PRE-IMPORT CONFORMITY VERIFICATION
  
The kenyota (kebs – kenya bureau of standards) has introduced the pre-export compliance test (PVoC) in the standardization program to ensure the quality of the products, which must also meet the health and safety standards and safeguard Environmental kenyans. Products must meet the requirements before they can be exported to Kenya – Non-compliant goods will be denied entry to the country. For Kenya only certain categories of food are exempted from the program (including flours, animal and vegetable oils and fats, fresh fruit, animal products and others).
All products subject to PVoC intended for Kenya must obtain a certificate of conformity in their country of origin prior to embarkation. It constitutes an indispensable customs document and the responsibility for obtaining it falls on the exporter.
The PVoC kenyota ensures that the goods meet mandatory safety and quality requirements, permits international trade, avoids customs delays and reduces potential losses from importing non-compliant products. The key elements of the PVoC are:
• Physical control before boarding;
• Sampling, testing and analysis in accredited laboratories;
• Audit of production processes;
• Documentary compliance with regulations;
• Assessment of compliance with standards.
From November 15, 2008, inspection can be carried out by two authorized companies.
The exporter should however initiate the request and choose the control office. Companies will be able to assist in the filling and plumbing of containers.

 ATTENTION: From 5h October 2021 following commodities will be subject to deeply checking:

KEBS conducted market surveillance during which they found out that the below listed products failed severally to meet the requirements of the applicable standards.

1. Disposal adult diapers
2. Bath towels
3. Electric cables
4. Ceramics tiles
5. Gauze rolls
6. Infant garments
7. Non-woven wet wipes
8. Reflectors (High Visibility garments)
9. Hand sanitizers
10. School bags
11. Surgical masks

As a result KEBS has instructed immediate implementation of the below measures in respect to certification of the above mentioned products

1.                                           i.    Route A : Certification of the said products under route A shall require that tests are conducted on samples drawn from the consignment during physical inspection. Samples shall be tested in PVoC contractor’s laboratory or any other recognized laboratory.

Issuance of CoC shall be based on amongst other requirements test results of the samples drawn from the consignment.

1.                                          ii.    Route B and/or C: Immediate next shipment under either of these routes shall be subjected to physical inspection and testing (as per route A above) irrespective of the existing surveillance plans.

Registration or License of products that fail to comply with the requirements of the applicable Kenya standards shall be cancelled. The cancelled SoR or SoL will be communicated to KEBS.

  
TEMPORARY SHIPPING
  
The country does not adhere to the ATA Convention. Temporary exports are made according to the procedure of your legislation by an agent.
Ask for more information at CRISTEF@CRISTEF.IT
  
SHIPPING AND PACKAGING

(A) Transport Documents

B) List of packages

C) Transport insurance
Shipments destined for the country can be carried out without local insurance.
  
D) Treatment of wooden packagings
Wood packaging for Kenya should be handled and labeled according to the regulations
ISPM-15 FAO.
For more information, please contact: cristef@cristef.it